Microsoft Outlook – How to use Keyboard Shortcuts

Microsoft Outlook is the best emailing client developed by Microsoft and available with Microsoft Suite. It offers many features including a contact manager, calendar to keep track of your appointments and journal to keep a record of the email conversations you have read. One of the best services offered by Microsoft Outlook is the Outlook support which is available 24*7 to resolve any Microsoft Outlook related issues.

Some of the features that Microsoft Outlook offers to users includes;


  • Fast Email processing


Microsoft Outlook helps in sending and receiving mails within minimal time frame. This helps in making communication faster and less time consuming.



  • Social Connections


Outlook offers a “Social Connectors” function that allows users stay updated with the latest news on major social media platforms including Facebook, LinkedIn and many more.



  • Contacts


One can easily store all their contacts and edit information about a contact in the address book. The new interface has replaced Contacts with the People option.



  • Customized calendar


Users can easily manage appointments, meetings and events using the calendar feature. It makes it easier to add people and events with ease.



  • Offline Functionality


If the internet connection gets disrupted in the middle of some urgent work, users can still read the mail without internet connection with ease.

Apart from this, Microsoft outlook also offers another cool feature to help users complete their work within less time frame. These are the shortcut or hot keys that enable faster communication especially when working on bulk mails.

How will Microsoft Outlook support help me?

The experts at Microsoft Outlook support line have come up with a list of shortcut keys which will help to save precious time of the outlook user.


 Select next message Ctrl+. or Down
 Select previous message Ctrl+, or Up
 Refresh (reload the current folder) or F9
 Open mail (in a reading pane) or Enter
 Reply to selected (or currently opened) message R
 Reply All to selected (or currently opened) message Shft+R then A
 Forward selected (or currently opened) message Shft+F
 Delete email Del
 Archive email E
 Mark email as junk J
 Open “Categorizes” drop down menu C
 Mark email as read Q
 Mark email as unread U
 Undo last action Crtl+Z
 Close an email and return to list view Esc
 Expand item parts Right Arrow
 Collapse item parts Left Arrow
 Inbox then I
 Drafts then D
  Sent Items then S
  People then P
  Search /
  Open “Move to” drop down menu V
  Create new folder Shift+E


Undo last action Ctrl+Z
Close an email and return to list view Esc
Expand item parts X
Collapse item parts X
Open next message Ctrl+.
Open previous message Ctrl+.


In case you have any further queries, feel free to contact our experts at Microsoft Outlook support. You can call on our toll-free number 0-800-820-3300

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